Bring an email into your workspace.
First, install MailBridge from Google Workspace Marketplace™. You need a Notion or ClickUp account and access to the destination you want to use.
- Open an email in Gmail™ and open MailBridge from the add-on sidebar.
- Choose Load this email. This explicit action gives MailBridge access to the selected message.
- Open the capture desk and sign in with the same Google account.
- Connect Notion or ClickUp. Return to the browser that started the connection to finish authorization.
- Refresh destinations, choose a destination and review the title and property mapping.
- Choose Create, or use Pro to append to an existing item and include selected attachments. Check capture status before repeating an operation.
Notion destinations
Share the original database with the MailBridge connection. The connection needs read, insert and update access. MailBridge uses the data source's actual title property and supports title, rich text, email, URL, date, select and status mappings. Unsupported property types are left unchanged.
ClickUp destinations
Authorize the intended workspace and choose a list where you can create tasks. An append adds a comment with notifications disabled; it does not replace the task description.
Plans and usage
Free includes 25 captures per calendar month to one destination. Pro includes unlimited captures, attachments, append and linked items. Team adds shared linked-item history with 3–100 seats. See plans and prices. Pending checkout does not activate paid access. Use the billing portal to manage a subscription. The first destination used in a UTC calendar month is your Free destination for that month. A capture uses its allowance when accepted for processing, including if a later provider write fails. Retrying that saved capture does not use another allowance.
Attachments
Select up to 20 attachments, up to 4 MB per uploaded file and 20 MB combined. Larger files use the original email link. Cloud references use their authorized source links. These links do not make a file public. Provider file-type and plan restrictions still apply. Message bodies are limited to 24,000 characters and include a notice when shortened.
Missing destination or expired connection
Check that the original database or list is shared with the connected account, then refresh destinations. Notion connections can be renewed from Connections. If access was revoked, reconnect the provider. A copied page or list ID does not grant access.
Failed or unconfirmed capture
A confirmed rejected operation can be retried without repeating completed steps. An unknown remote outcome becomes “review required”; inspect the destination and contact support. Do not create a second capture solely to bypass that warning.
Data controls
Loaded email content and captured body/file copies are removed after 30 days. Cleanup runs hourly while the service is running. Minimal operation records, remote links and duplicate-prevention records remain until you delete your account. Encrypted backups are kept for 7 days. To delete your data, open Plan and account, type DELETE under Your data and choose Delete my MailBridge account after active captures have finished. Cancel any subscription and remove Team members first. Deleting your account does not delete the original email or remote pages, tasks and files.
If you link MailBridge for Outlook, your plan and any Team capture history are also shown in that add-in. Choose Unlink Outlook account to stop sharing. See the privacy policy for details.